Careers

Job Description

POSITION

Administrative Coordinator for the Idaho Falls Auditorium District (IFAD)

REPORTING RELATIONSHIP

The Administrative Coordinator is accountable to the Executive Director.

SALARY AND HOURS

Range $15-$18 hourly based on qualifications. This is a part-time 15 hour a week schedule but will move to full time as project work increases.

POSITION SUMMARY

Responsible for administrative support to the IFAD Board of Directors and Executive Director including functions that include compliance with all applicable laws and regulations pertaining to the State of Idaho Auditorium District statutes, general clerical, finance, and related duties as assigned.

PRINCIPAL RESPONSIBILITIES

Be knowledgeable and responsible for facilitating compliance with all applicable laws, particularly Idaho State Statutes for Auditorium Districts, Public Records law, Open Meetings law, organizational bylaws, and IFAD policy and procedures.

ADMINISTRATIVE DUTIES

• Preparation of all Board Meeting Documents in advance of bi-monthly meetings to include agendas, minutes and notices
• Attend and record accurate minutes of official Board of Directors meetings and any other Board Committee or related District meetings as directed
• Assist in the development and preparation of Board policy and official forms and documents.
• Maintain the website to include necessary information for public use and general awareness.
• Oversight of Social Media including Facebook, Twitter, and Instagram
• Management of the IFAD Document Control plan
• Perform other administrative duties as assigned by the Board and Executive Director

Requirements

• Associates degree required
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner
• Familiarity with social media including Facebook, Twitter, and Instagram

Job Type: Part-time

Salary: $15.00 to $18.00 /hour

• How many years of Administrative experience do you have?
• What is the highest level of education you have completed?

To apply, send a cover letter and resume to cscott@idahofallsauditoriumdistrict.com